Privacy Policy

The following Privacy Policy sets out the rules for saving and accessing data on Users’ Devices using the Website for the purpose of providing services electronically by the Administrator and the rules for collecting and processing Users’ personal data that they have provided personally and voluntarily through the tools available on the Website.

The following Privacy Policy is an integral part of the Website Regulations, which define the rules, rights and obligations of Users using the Website.

§1 Definitions

• ‘Service’ means website “Grupa4BIM sp. z o.o” operating at https://g4bim.com/
• ‘External service’ means websites of partners, service providers or service recipients cooperating with the Administrator
• ‘Website / Data Administrator’ means the Website Administrator and the Data Administrator (hereinafter referred to as the Administrator) is the company “Grupa4BIM sp. z o.o”, operating at the following address: ul. Królewska 57, 30-081 Kraków, with the assigned tax identification number (nip): 677-246-79-13, with the assigned KRS number: 0000919775, providing services electronically via the Website
• ‘User’ means a natural person for whom the Administrator provides services electronically via the Website.
• ‘Device’ means an electronic device with software through which the User gains access to the Website
• ‘Cookies’means text data collected in the form of files placed on the User’s Device
• ‘GDPR (General Data Protection Regulation)’ means Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC
• ‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person
• ‘Processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
• ‘Restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future
• ‘Profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
• ‘Consent’ – the consent of the data subject means any freely given, specific, informed and unambiguous indication of the Data Subject’s wishes by which the data subject, by means of a statement or a clear affirmative action, signifies agreement to the Processing of concerning them Personal Data.
• ‘Personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed
• ‘Pseudonymisation’ means the processing of personal data in such a way that it can no longer be attributed to the specific person (data subject), to whom the data relates, without the use of additional information, provided that such additional information is kept separately and is covered by technical and organizational measures that prevent it from being assigned to an identified natural person or a possible to be identified natural person
• ‘Anonymization’ Data anonymization is an irreversible process of data operations that destroys / overwrites “personal data” making it impossible to identify or associate a given record with a specific user or natural person.

§2 Data Protection Inspector

Pursuant to Art. 37 of the GDPR, the Administrator did not appoint a Data Protection Inspector.

In matters related to the processing of data, including personal data, the Administrator should be contacted directly.

§3 Types of Cookies

• Internal Cookies – files placed and read from the User’s Device by the Website’s ICT system
• External cookies – files placed and read from the User’s Device by ICT systems of External Websites Scripts of External Websites that may place Cookies on the User’s Devices have been consciously placed on the Website through scripts and services made available and installed on the Website
• Session cookies – files placed and read from the User’s Device by the Website or External Websites during one session of that Device. After the session ends, files are deleted from the User’s Device.
• Persistent cookies – files placed and read from the User’s Device by the Website or External Websites until they are manually removed. These files are not deleted automatically after the end of the Device session, unless the User’s Device configuration is set to the Cookie delete mode after ending the Device session.

§4 Security of data storage

• Mechanisms of storing and reading cookies – Mechanisms of storing, reading and exchanging data between Cookies stored on the User’s Device and the Website are implemented through built-in mechanisms of web browsers and do not allow for downloading other data from the User’s Device or data of other websites visited by the User, including personal data or confidential information. It is also practically impossible to transfer viruses, Trojan horses or other worms to the User’s Device.
• Internal cookies – Cookies used by the Administrator are safe for Users’ Devices and do not contain scripts, content or information that may threaten the security of personal data or the security of the Device used by the User.
• External cookie – the Administrator performs all possible actions in order to verify and select website partners in the context of Users’ security. The administrator chooses to cooperate with well-known, large partners with global social trust. However, they do not have full control over the content of cookies originating from external partners. The Administrator is not responsible for the security of Cookies, their content and their license-compliant use by Scripts installed on the Website, originating from external Websites, to the extent permitted by law. The list of partners is provided in the further part of the Privacy Policy.
• Cookie control
  • The User may, at any time, independently change the settings for saving, deleting and accessing the data of Cookies stored by every website
  • Information on how to disable cookies in the most popular computer browsers is available at: how to disable a cookieor at one of the indicated providers:
    • Managing cookies in the Chrome browser
    • Managing cookies in the Opera browser
    • Managing cookies in the FireFox browser
    • Managing cookies in the Edge browser
    • Managing cookies in the Safari browser
    • Managing cookies in the Internet Explorer 11 browser
  • The User may at any time delete all Cookies saved to date using the tools of the User’s Device through which the User uses the services of the Website.
• Threats on the part of the User – the Administrator applies all possible technical measures to ensure the security of data placed in Cookies. However, it should be noted that ensuring the security of this data depends on both parties, including the User’s activity. The Administrator is not responsible for intercepting this data, impersonating the User’s session or removing the data as a result of the User’s conscious or unconscious activity, viruses, Trojan horses and other spyware that may infect or may have infected the User’s Device. In order to protect themselves against these threats, users should follow the rules that increase their cybersecurity.
• Storage of personal data – the Controller ensures that it makes every effort to ensure that the processed personal data entered voluntarily by Users are secure, access to them is limited and implemented in accordance with their purpose and purposes of processing. The Administrator also ensures that they make every effort to protect data against its loss by applying appropriate physical and organizational security measures.

§5 Purposes for which Cookies are used

• Improving and facilitating access to the Website
• Personalization of the Website for Users
• Keeping statistics (users, number of visits, types of devices, connection, etc.)
• Serving multimedia services
• Providing of social services

§6 Purposes of personal data processing

Personal data voluntarily provided by Users is processed for one of the following purposes:

• Implementation of electronic services:
  • Newsletter Services (including sending advertising content with consent)
• The Administrator’s communication with Users on matters related to the Website and data protection
• Ensuring the legally justified interest of the Administrator

Users’ data collected anonymously and automatically is processed for one of the following purposes:

• Keeping statistics
• Ensuring the legally justified interest of the Administrator

§7 External websites’ Cookies

The Administrator uses javascript scripts and web components of partners who may place their own cookies on the User’s Device. Remember that in the settings of your browser you can decide on the allowed cookies that can be used by individual websites. Below is a list of partners or their services implemented on the Website that may place cookies:

• Multimedia services:
  • YouTube
• Social / connected Services: (Registration, Login, content sharing, communication, etc.)
  • Facebook
  • LinkedIn
• Newsletter Services:
  • MailChimp
• Keeping statistics:
  • Google Analytics
• Other services:
  • Google Maps

Services provided by third parties are beyond the Administrator’s control. These entities may change their terms of service, privacy policy, purpose of data processing and the method of using cookies at any time.

§8 Types of data collected

The Website collects data about Users. Some data is collected automatically and anonymously, and some is personal data provided voluntarily by the Users when signing up for individual services offered by the Website.

Anonymous data collected automatically:

• IP address

Data collected during registration:

• E-mail address

Data collected when subscribing to the Newsletter service

• E-mail address
• Phone number

Part of the data (without identifying data) may be stored in cookies. Part of the data (without identifying data) may be transferred to the statistical service provider.

§9 Access to personal data by third parties

As a rule, the only recipient of personal data provided by Users is the Administrator. Data collected as part of the services provided is not transferred or resold to third parties.

Access to data (most often on the basis of a Data Processing Agreement) may be granted to entities responsible for maintaining the infrastructure and services necessary to run the website, i.e.:

• Hosting companies providing hosting services or related services to the Administrator
• Companies through which the Newsletter service is provided

Entrusting the Processing of personal data – Newsletter

In order to provide the Newsletter service, the Administrator uses the services of a third party – Freshmail, MailChimp – The data entered in the newsletter subscription form is transferred, stored and processed on the external website of this service provider.

Please be advised that the indicated partner may modify the indicated privacy policy without the consent of the Administrator.

Entrusting the processing of personal data – Hosting, VPS or Dedicated Servers

In order to run the website, the Administrator uses the services of an external hosting provider, VPS or Dedicated Servers – home.pl s.a.. All data collected and processed on the website is stored and processed in the service provider’s infrastructure located in Poland. It is possible to access the data as a result of service works carried out by the service provider’s staff. Access to this data is regulated by an agreement concluded between the Administrator and the Service Provider.

§10 The way of processing of the Applicants’ Personal Data

Personal data provided voluntarily by Users:

• Personal data will not be transferred outside the European Union, unless they have been published as a result of an individual action of the User (e.g. entering a comment or entry), which will make the data available to each person visiting the website.
• Personal data will not be used for automated decision-making (profiling).
• Personal data will not be resold to third parties.

Anonymous data (without personal data) collected automatically:

• Anonymous data (without personal data) will be transferred outside the European Union.
• Anonymous data (without personal data) will not be used for automated decision-making (profiling).
• Anonymous data (without personal data) will not be sold to third parties.

§11 Legal basis for data processing

The Website collects and processes Users’ data on the basis of:

• of the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation)
  • 6 section the data subject has given consent to the processing of his or her personal data for one or more specific purposes
  • 6 section processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
  • 6 section Processing is necessary for the purposes of legitimate interests pursued by the Controller or by a third party.
• Act of 10 May 2018 on the protection of personal data (Journal 1000).
• Act of 16 July 2004 Telecommunications Law (Journal of Laws 2004 No. 171, item 1800
• Act of February 4, 1994 on copyright and related rights (Journal of Laws of 1994 No. 24 item 83).

§12 Period of processing of personal data

Personal data provided voluntarily by Users:

As a rule, the indicated personal data are stored only for the period of providing the Service as part of the Website by the Administrator. They are deleted or anonymized within 30 days from the end of the provision of services (e.g. deletion of a registered user account, unsubscribing from the Newsletter list, etc.)

The exception is a situation that requires the protection of legitimate purposes of further processing of this data by the Administrator. In such a situation, the Administrator will store the indicated data, from the time of the User’s request to delete them, no longer than for a period of 3 years in the event of a violation or suspected violation of the provisions of the Terms of Service by the User

Anonymous data (without personal data) collected automatically:

Anonymous statistical data, not constituting personal data, are stored by the Administrator in order to keep website statistics for an indefinite period of time

§13 Users’ rights related to the processing of personal data

The Website collects and processes Users’ data on the basis of:

• Right of access to personal data
  • Users have the right to access their personal data, carried out on request submitted to the Administrator
• Right to correction of personal data
  • Users have the right to request from the Administrator the immediate rectification of personal data that are incorrect and/or completion of incomplete personal data, carried out on request submitted to the Administrator
• Right to erasure of personal data
  • Users have the right to request the Administrator to immediately delete personal data, carried out at the request submitted to the Administrator. In the case of user accounts, the deletion of data consists in the anonymization of data enabling the identification of the User. The Administrator reserves the right to suspend the implementation of the data deletion request in order to protect the legitimate interest of the Administrator (e.g. when the User has violated the Regulations or the data has been obtained as a result of correspondence).In the case of the Newsletter service, the User has the option of deleting their personal data themselves using the link included in each e-mail sent.
• Right to limit the processing of your personal data
  • Users have the right to limit the processing of personal data in the cases indicated in art. 18 of the GDPR, including challenging the correctness of personal data, carried out on request submitted to the Administrator
• Right to personal data portability
  • Users have the right to obtain from the Administrator personal data concerning the User in a structured, commonly used, machine-readable format, implemented on request submitted to the Administrator
• Right to object to the processing of personal data
  • Users have the right to object to the processing of their personal data in the cases specified in art. 21 of the GDPR, implemented on request submitted to the Administrator
• Right of action
  • You also have the right to lodge a complaint with the supervisory body dealing with the protection of personal data.

§14 Contact to the Administrator

The Controller can be contacted in one of the following ways

• Postal address – Grupa4BIM sp. z o.o. , ul. Królewska 57, 30-081 Kraków
• E-mail address – office@g4bim.pl
• Telephone call – +48 608 514 272
• Contact form – available at: https://g4bim.com/kontakt

§15 Website requirements

• Restricting the storage and access to Cookie files on the User’s Device may result in incorrect operation of some of the Website’s functions.
• The Administrator takes no responsibility for incorrect operation of the Website functions if the User limits in any way the option of saving and reading Cookie files.
• 16 External links

On the Website – articles, posts, posts or comments of Users, there may be links to external websites with which the Website Owner does not cooperate. These links and the pages or files indicated under them may be dangerous for your Device or pose a threat to the security of your data. The Administrator is not responsible for content outside the Website.

§16 Changes to the Privacy Policy

• The Administrator reserves the right to any change to this Privacy Policy without the need to inform Users about the use and use of anonymous data or the use of Cookies.
• The Administrator reserves the right to any change to this Privacy Policy regarding the processing of Personal Data, about which it will inform Users who have user accounts or subscribed to the newsletter service, by e-mail within 7 days of changing the records. Continued use of the services means that you have read and accepted the changes to the Privacy Policy. In the event that the User does not agree with the changes, he/she is obliged to delete his/her account from the Website or unsubscribe from the Newsletter service.
• The changes made to the Privacy Policy will be published on this subpage of the Website.
• The introduced changes come into force as soon as they are published